Jackalope Pasadena: FOOD TRUCK Acceptance Packet

We’re excited to be back in Pasadena for our Spring 2025 Fair on April 26th & 27th. The fair will take place 10am-5pm each day at Central Park: 275 S. Raymond Ave, Pasadena CA 91105. We can't wait to see you there.

Review the below acceptance kit. All registration steps are due by Sunday, February 16, 2025.

Food Service Contract

Event Location: 275 S. Raymond Ave, Pasadena CA 91105

By signing below I acknowledge that in exchange for a space at the Jackalope Indie Artisan Fair, I will provide a $100 booth deposit and 10% of my sales from the overall weekend. I do acknowledge that my $100 booth deposit WILL count towards my overall 10% due. The remaining 10% will be due following the close of the Fair on Sunday, April 27th and can be paid via cash, check, or credit card made payable to Jackalope Arts, LLC at 3807 Lesser Drive, Newbury Park CA 91320

Name

First Name

Last Name

Company Name

Email Address

Address

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Health Department Permitting

All participating food trucks must have up-to-date permitting with the City of Pasadena's Health Department. A site inspection will occur on the event dates.

My truck is current Pasadena MFF approved

I do not have a current health permit in Pasadena (One time permits are $174 and facilitated by Jackalope)

I understand that the $100 deposit is due upon acceptance, and the remaining 10% will be collected by Jackalope Arts at the close of the event

Jackalope Arts will contact you after the event for a sales report to determine the total amount due.

I understand

Three Compartment Sink Requirement

Each on-site prep food vendor is required to have a 3 compartment hot / cold sink.

I will be providing my own PLUMBED 3 compartment sink

I need to rent a 3 compartment sink from Jackalope ($50 rental fee)

By clicking "Submit My Contract!", I AGREE to the Artisan Contract Terms outlined above by Jackalope Arts, and this constitutes my valid signature.

Deposit

Food Truck / Booth Deposit

from $100.00

This $100 deposit is required for all food trucks/ food booths in order to participate. It will count towards the total 10% of sales due at the close of the fair.

The City of Pasadena requires that each vendor hold a city specific event permit for $69. If you already hold an annual Pasadena Business License you are exempt from the Special Event Permit Fee.

Health Permitting: A one-time TFF fee for a food booth or truck is $174

Special Event & Health Permitting:

Quantity:

Please pay above by credit card. After adding to your cart, you will need to check out before your payment is complete, your cart will show in the upper right corner of your screen.

Or, If you'd prefer to send us a check, you can send to:
Jackalope Arts
3807 Lesser Drive
Newbury Park CA 91320

Health TFF

If you are not already an approved annual MFF, please fill out a TFF Application and return to vendors@jackalopeartfair.com. All permits will be facilitated by Jackalope Arts.

Health Department Contact for Questions:
Email: envhealth-specialevents@cityofpasadena.net / Phone: 626-744-6067

TFF Application Download

Artisan Contract

THIS AGREEMENT, dated February 11, 2025 is between Jackalope Arts, LLC (“Jackalope Arts”) and the signatory at the end of this agreement (“Artisan”).

Artisan will be participating in Jackalope Indie Artisan Fair on April 26th & 27th. This agreement must be signed by the participating Artisan and submitted to Jackalope Arts.
Terms: This agreement will be effective for the Event in which the Artisan participates. This agreement may be terminated by Jackalope Arts with or without cause immediately upon notice to Artisan.
Artisan and its employees, personnel, and agents agree to be bound by the terms of this agreement and all Event rules, regulations, and directives.
Safety: Artisan will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Artisan.
Permits and Licensing: Artisan should have a temporary or permanent seller's permit for the State of California by the time you vend with us. For assistance, please see: WWW.BOE.CA.GOV Additionally, each vendor must hold a Special Event Permit from the City of Pasadena. This permit can be acquired directly through Jackalope Arts. Any Artisan with a City of Pasadena Business License is exempt from the Special Event Permit Fee.
If Artisan sells food and/or non alcoholic beverages at the Event, the following terms apply: Jackalope Arts reserves the right to review and approve Artisan’s proposed menu, and only the approved items will be allowed at the Event. Jackalope Arts will also need a copy of the Food Artisan's Certificate of Insurance, and the City of Pasadena Temporary Food Facility Permit application.
Liability: Jackalope Arts will not be responsible for any loss or damage to Artisan's property, injury to, or death of the Artisan (or its agents, employees, and/or personnel), or Artisan sales. Artisan expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Artisan, and hereby releases and waives any claims against Jackalope Arts related to such loss, damage, liability, injury, and/or destruction.
Insurance: Artisan represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Artisan will conduct at the Event, Artisan covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold Jackalope Arts (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Artisan’s liabilities, actions, or omissions.
Cancellations: The Event will proceed regardless of weather. If there is a cancellation: (a) by Jackalope Arts: If a cancellation of the Event by Jackalope Arts is necessary due to unforeseen circumstances, acts of a third party, or other circumstances which (in Jackalope Arts judgement) may compromise the safety of Event participants, then Jackalope Arts will do its best to reschedule the Event and there will be no refunds to the participant. (b) By Artisan. If Artisan cancels within 3 weeks of the event, no refund will be processed. Any permit fees paid are non-refundable.
Artisan may not assign this Agreement to any third party, or delegate any of its obligations without the written consent of Jackalope Arts. Only the accepted Artisans are able to sell or distribute their items and/or conduct activities at the Event. The vendor list, map, and booth assignments are subject to change without notice. Jackalope Arts does not guarantee any level of attendance at the Event and there will be no refunds, under any circumstances, after the Event is over.
Change in Terms: The terms of this agreement may be changed by Jackalope Arts and notice of such changes will be sent to you in writing. You agree to accept notices via email, sent to the address on your Artisan application. Jackalope reserves the right to decline, prohibit, or expel any Artisan exhibit, or prevent any activity, displays, product or conduct, which (In Jackalope Arts sole judgement) is out of keeping with the character of the Event or endangers the venue, any attendee or other Artisans.
Artisan and its agents, employees, personnel, and or independent contractors who participate in the Event agree to be bound to the agreement. The terms of the agreement, including any waivers, defaults to the benefit of Jackalope Arts and its affiliates and Event co-producers and sponsors.
Independent Contractors: The relationship of Artisan to Jackalope Arts is that of an independent contractor, and nothing contained in this agreement will be construed as creating a partnership, joint venture, employment relationship, agency, or other relationship between the parties, or to make Jackalope Arts liable for the debts or obligations of Artisan.
The validity, interpretation, construction, and enforcement of the agreement will be governed and controlled by the laws of the State of California, without regard to its rules with respect to choice of law. Any dispute arising out of or related to this agreement must be brought in federal or state court in Los Angeles County and the parties here by consent to the exclusive jurisdiction and the venue if such forum.
This agreement, and any rules and regulations provided to Artisan by Jackalope Arts will contain the entire Agreement and understanding between the parties hereto with respect to participation in the Event. If any terms is contrary to law then that term will be severed and the remainder of the agreement will remain in force.
If Jackalope Arts assigns Artisan a specific space (the “Booth”), then the following terms apply: The Booth is for Artisan’s use only (including its employees); any transfer, resale, or assignment of the Booth by Artisan is prohibited.
If a Fee is due from Artisan, then the following terms apply: The fee payable by Artisan to Jackalope Arts for participation in the Event is due at the time of acceptance, or as outlined in the invoice submitted to Artisan prior to the Event. Payment is due no later than February 11, 2024.
Artisan agrees that his/her name, image, and images of work may be used for publicity of the Event. This includes online features, social media, and any other printable materials.
The aisles and passageways remain strictly under the control of Jackalope Arts and no signs, decorations, banners, advertising materials or special exhibits will be permitted in the aisles outside of Artisan's space. Any and all advertising distribution must be made from the Artisan's provided space.
Artisan will have his/her space set up and fully staffed for customers for the entire duration of the Event and may not dismantle or close display until the official closing time. Artisans must remain open during Event hours. If Artisan closes their display prior to event closing or without the express permission from the Jackalope Arts Staff, Artisan will not be allowed to return to a future Jackalope Arts Event.

Name

First Name

Last Name

Company Name

By checking the box below, I acknowledge that the items I will be displaying at Jackalope are mine and handmade by myself or under my direction. I understand that I am not allowed to share my booth space with a fellow artisan, and that each showcased artist has been accepted formally by the Jackalope Jury.

I agree

I understand that I am expected to help promote the fair and will do so in the following ways:

Check all that apply

Social Media

Email newsletter

Distribute printed postcards

Word of mouth

Fair Promo

Keep up with Jackalope by following us on our BLOG, FACEBOOK, INSTAGRAM, TWITTER, and PINTEREST accounts. Please use the hashtag #jackalopeartfair and #jackalopepasadena for any Jackalope related posts.

If you are a Facebook user, please invite your fans, friends, and family to our official Facebook event.

Promotional Graphics:

Promotional Graphic

Fair Prep

Join our VENDOR FACEBOOK GROUP! Meet some of the other artisans who will be participating in the fair, get support, answers to your questions, and join the community!

Check out some of our blog postings for more VENDOR TIPS!