Pasadena Vendor Info

What types of vendors will be exhibiting?
We will be accepting handmade designs into the fair, including: visual art, fashion design, accessory design, bath and body care, home decor, housewares, food and more. Please note that Pasadena ARTWalk leans towards a greater fine art focus than our usual Jackalope events in Central Park.

No vintage or resale items will be permitted.  
We are looking to feature original designs and handmade goods made by the artisan who will be showcasing during the event.   Manufactured goods are permitted as long as they are your original concept.  

How does your jury process work?  
Meet our Pasadena Jury Panel HERE.
Our jury reviews applications and scores them based on quality, aesthetic, originality, branding, and sell-ability. Read more on our BLOG.

Permit Requirements:

• CITY Requirements: The City of Pasadena requires a Special Event Permit for each participant ($69). Jackalope Arts facilitates Special Event Permit purchases for all accepted vendors and this is included in the booth fee.

• STATE Requirements: All vendors must have a temporary or permanent CA seller’s permit by the time you vend with us. See California Department of Tax and Fee website (CDTFA) for more information.

• Food Vendor Requirements: Vendors selling food products will be subject to a TFF Permit with the Pasadena Health Department. Jackalope Arts facilitates this TFF permitting process.

Insurance Requirements:
It is suggested that all participating vendors obtain general liability insurance prior to vending.

• Here is a great resource for affordable insurance: ACT INSURANCE (use discount code jackalope5 for a one time show discount and jackalope for an annual discount)

Set up Details:

• All participating vendors MUST remain set up for the entire duration of the fair.

• Our fair is OUTSIDE either within the grass at Central Park (275 S. Raymond Ave, Pasadena CA 91105) OR on Green Street as part of ARTWalk in the Playhouse Village. Both events are rain or shine.

• Load in: @Central Park there is absolutely NO DRIVING on the grass! Vendor load-in/out will occur using metered parking spaces surrounding the park either Friday afternoon or Saturday morning. @ARTWalk artists will be able to drive up directly to the booths for load in Saturday morning and load out. No driving in between event days.

• Each vendor is required to use a 10'x10' pop up tent for their space.

• Tent, Table and chair rentals are offered for an additional fee.

• Special requests for neighbors and location may be stated in your application.

• Overnight security will be onsite between event days, we do not recommend leaving your product overnight.  

• There is NO electrical access at the park or street

What is your expected attendance?
We expect to see 5,000+ attendees over the course of the weekend.

I'm traveling for the fair, where do you recommend I stay?

• HOTEL DENA: 303 Cordova St, Pasadena CA 91101

• HILTON PASADENA: 168 S Los Robles Ave, Pasadena CA 91101

• COURTYARD BY MARRIOTT OLD PASADENA: 180 N Fair Oaks Ave, Pasadena CA 91103

Jury / Application Fee:

$15 non-refundable fee due upon application covers the costs for our staff and jury to review applicants.  

Booth Fees:  Due upon acceptance

• Half Booth - 10'x5' booth space: Central Park $215 | ARTWalk $200 (this includes Special Event Permit cost)
  Upon your application, you may state a preference on a booth-mate. Each prospective vendor must submit applications individually. If you do not have a booth-mate preference, Jackalope Arts will place you with a complimentary vendor to share your space.

• Full Booth - 10'x10' booth space: Central Park $385 | ARTWalk $325 (this includes Special Event Permit cost)

• Double Booth - 10'x20' booth space: Central Park $720 | ARTWalk $650 (this includes Special Event Permit cost)

• On-site Prep Booth / Food Truck - 10% of total sales made payable at the end of the fair.  
  $100 deposit will be due upon contract signing (This deposit will count towards your 10% fee).  

  • Food booth / Truck applications here *For Central Park ONLY

Permitting Costs:

• Special Event Permit: The City of Pasadena requires a Special Event Permit for each participant ($69). Jackalope Arts facilitates Special Event Permit purchases for all accepted vendors and this is included in the booth fee.

• Food Vendor TFF Permit: TFF permitting ranges from $80 - $190 depending on your type of food sales. Jackalope Arts will help facilitate the proper TFF paperwork and payment.

Take a look at our PRESS PAGE for some of the press action we've had so far.  

When will I know if I am accepted? 

You will be notified via email regarding your fair application.  Please mark vendors@jackalopeartfair.com in your safe sender list.  Gmail users: check your "promotional folder" as well as your spam folder for filtered messages from us. 

Waitlist Applications: These applications will be notified only if a spot opens up for you.

Please review our application page for dates associated with your application notification.

How do I submit my booth payment?  

Booth fees are not due until you are officially accepted into the fair.  You can make payment by credit card or check at that time.

After you've been selected, you will have approximately two weeks to return a signed copy of our Artisan Agreement, along with your Booth Payment to hold your space in the fair.  If either of these is not received within that timeframe, your space will be forfeited.

Refunds will be considered until 3 weeks prior to the event.  If you need to cancel you attendance within 3 weeks of the fair, no refunds will be made.  Fees will not be refunded due to poor weather conditions.