Jackalope Minneapolis: 10x10 Booth Acceptance Packet
Welcome to The Downtown Minneapolis Street Art Festival
We are excited to return to Minneapolis for our 2024 Fair. The event will take place on August 10th & 11th from 10am to 6pm on Nicollet Mall between 5th - 11th as part of the Downtown Minneapolis Street Art Festival. We can't wait to see you there!
Review the below acceptance kit. All registration steps are due by Sunday, May 19th.
Artisan Contract
THIS AGREEMENT, dated May 14, 2024 is between Jackalope Arts, LLC (“Jackalope Arts”) and the signatory at the end of this agreement (“Artisan”)
1. Artisan will be participating in the Jackalope Indie Artisan Fair on August 10th & 11th 2024. This agreement must be signed by the participating Artisan and submitted to Jackalope Arts.
2. Terms: This agreement will be effective for the Event in which the Artisan participates. This agreement may be terminated by Jackalope Arts with or without cause immediately upon notice to Artisan.
3. Artisan and its employees, personnel, and agents agree to be bound by the terms of this agreement and all Event rules, regulations, and directives.
4. Safety: Artisan will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Artisan.
5. Permits and Licensing: All vendors must have a MN Tax ID number. Each artisan is responsible for recording, collecting and paying any local sales tax to the city of Minneapolis.
6. If you are sampling or dispensing food of any kind, we will need your license, permit or registration number. If you do not have one, you will need to fill out a short-term food permit. There are a few exemptions to this, please click above to double check. Jackalope Arts will submit payment to the city as one group for the event, make payment with your booth fee below.
7. If Artisan sells food and/or non alcoholic beverages at the Event, the following terms apply: Jackalope Arts reserves the right to review and approve Artisan’s proposed menu, and only the approved items will be allowed at the Event. Jackalope Arts will also need a copy of the Food Artisan's Certificate of Insurance.
8. If artisan is selling CBD products, the THC content must remain below the federally legal content rate of .3%. Additionally, artisan must also comply with any regulation that is specific to the city and state of the event location.
9. Liability: Jackalope Arts will not be responsible for any loss or damage to Artisan's property, injury to, or death of the Artisan (or its agents, employees, and/or personnel), or Artisan sales. Artisan expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Artisan, and hereby releases and waives any claims against Jackalope Arts related to such loss, damage, liability, injury, and/or destruction.
10. Insurance: Artisan represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Artisan will conduct at the Event, Artisan covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold Jackalope Arts (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Artisan’s liabilities, actions, or omissions.
11. Cancellations: The Event will proceed regardless of weather. If there is a cancellation: (a) by Jackalope Arts: If a cancellation of the Event by Jackalope Arts is necessary due to unforeseen circumstances, acts of a third party, or other circumstances which (in Jackalope Arts judgement) may compromise the safety of Event participants, then Jackalope Arts will do its best to reschedule the Event and there will be no refunds to the participant. (b) By Artisan. If Artisan cancels within 3 weeks of the event, no refund will be processed. (c) Due to Covid-19. If Artisan contracts Covid-19 and receives a positive Covid-19 test before the fair, Artisan may not attend the event and a full refund will be remitted. Proof of positive Covid-19 test is required in order to receive a refund.
12. Artisan may not assign this Agreement to any third party, or delegate any of its obligations without the written consent of Jackalope Arts. Only the accepted Artisans are able to sell or distribute their items and/or conduct activities at the Event. The vendor list, map, and booth assignments are subject to change without notice. Jackalope Arts does not guarantee any level of attendance at the Event and there will be no refunds, under any circumstances, after the Event is over.
13. Change in Terms: The terms of this agreement may be changed by Jackalope Arts and notice of such changes will be sent to you in writing. You agree to accept notices via email, sent to the address on your Artisan application. Jackalope reserves the right to decline, prohibit, or expel any Artisan exhibit, or prevent any activity, displays, product or conduct, which (In Jackalope Arts sole judgement) is out of keeping with the character of the Event or endangers the venue, any attendee or other Artisans.
14. Artisan and its agents, employees, personnel, and or independent contractors who participate in the Event agree to be bound to the agreement. The terms of the agreement, including any waivers, defaults to the benefit of Jackalope Arts and its affiliates and Event co-producers and sponsors.
15. Independent Contractors: The relationship of Artisan to Jackalope Arts is that of an independent contractor, and nothing contained in this agreement will be construed as creating a partnership, joint venture, employment relationship, agency, or other relationship between the parties, or to make Jackalope Arts liable for the debts or obligations of Artisan.
16. The validity, interpretation, construction, and enforcement of the agreement will be governed and controlled by the laws of the State of Colorado, without regard to its rules with respect to choice of law. Any dispute arising out of or related to this agreement must be brought in federal or state court in Denver and the parties here by consent to the exclusive jurisdiction and the venue if such forum.
17. This agreement, and any rules and regulations provided to Artisan by Jackalope Arts will contain the entire Agreement and understanding between the parties hereto with respect to participation in the Event. If any terms is contrary to law then that term will be severed and the remainder of the agreement will remain in force.
18. If Jackalope Arts assigns Artisan a specific space (the “Booth”), then the following terms apply: The Booth is for Artisan’s use only (including its employees); any transfer, resale, or assignment of the Booth by Artisan is prohibited.
19. If a Fee is due from Artisan, then the following terms apply: The fee payable by Artisan to Jackalope Arts for participation in the Event is due at the time of acceptance, or as outlined in the invoice submitted to Artisan prior to the Event.
20. Artisan agrees that his/her name, image, and images of work may be used for publicity of the Event. This includes online features, social media, and any other printable materials.
21. The aisles and passageways remain strictly under the control of Jackalope Arts and no signs, decorations, banners, advertising materials or special exhibits will be permitted in the aisles outside of Artisan's space. Any and all advertising distribution must be made from the Artisan's provided space.
22. Artisan will have his/her space set up and fully staffed for customers for the entire duration of the Event and may not dismantle or close display until the official closing time. Artisans must remain open during Event hours. If Artisan closes their display prior to event closing or without the express permission from the Jackalope Arts Staff, Artisan will not be allowed to return to a future Jackalope Arts Event.
Taxes and Licensing
STATE Requirements: A MN Tax ID number is required.
CITY Requirements: Each artisan is responsible for recording, collecting and paying any local sales tax to the city of Minneapolis.
Food Artisans
If you are sampling or dispensing food of any kind, we will need your license, permit or registration number. If you do not have one, you will need to fill out a short-term food permit. There are a few exemptions to this, please click above to double check.
We need this by July 1st. Jackalope Arts will be facilitating payment.
Promoting the Fair
Keep up with Jackalope by following us on our BLOG, FACEBOOK, INSTAGRAM, TWITTER, and PINTEREST accounts. Please use the hashtag #jackalopeartfair and #jackalopempls for any Jackalope related posts.
If you are a Facebook user, please invite your fans, friends, and family to our official Facebook event.
Promotional Graphics:
Join Our Instagram Promo Group:
Are you a very active Instagram user that posts on average once per day and is able to be active every day, corresponding with a handful of other show participants?
We're looking to add a few new members to a group we have going to help support eachother's instagrams. Email us if you’d like to be a part of the group!
Yelp Elite Promo Opportunity
We are working with the local Yelp team to get some promo going. Leading up to the fair, a newsletter will go out to the Twin Cities Yelp Elite Community promoting the upcoming event. The first 50 Yelp Elite members to check in with us at the fair will receive a tote bag and postcard promoting any Jackalope Artisan who wishes to extend an incentive to the Yelp Elite. This could be a small discount, every purchase comes with a sticker etc....
You will be promoted in this newsletter as well as on the postcard they receive when checking in with us at the event. Please email us if this is of interest to you!
How To Get Prepared For The Fair
Check out our Artisan Display and Branding Inspirations on Pinterest!
Join our Vendor Facebook Group! Meet some of the other artisans who will be participating in the fair, get support, answers to your questions, and join the community!
Check out some of our blog postings for more Vendor Tips!
FAQs
Fair Details: The Jackalope Indie Artisan Fair is an all ages outdoor event with free entry. General attendee information can be found here: HTTP://WWW.JACKALOPEARTFAIR.COM/MPLS
Load In & Out: Load in will occur on Saturday morning starting at 6am. We cannot load in on Friday, since the street will not be closed fully until Saturday morning.
Overnight: There will be overnight security for Saturday overnight. We recommend packing up your product between fair days, even in case of inclement weather. Feel free to leave your display items such as tent, tables, set up for the entire event.
Parking: Information coming soon.
Set up Details:
Participating vendors MUST remain set up for the entire duration of the fair.
Our fair is OUTDOORS on Nicollet Mall between 5th and 11th.
Event is rain or shine- come prepared.
Each vendor is given a blank slate to work with, no equipment is provided.
Electricity is not available, please bring battery powered options.
Special requests for neighbors and location may be stated.
Tents are required with WEIGHTS - we will be going around to check that each leg has a required weight. No staking is allowed, all booths are on cement.
Event Rentals: Need some equipment rentals? We recommend the following:
Insurance:
We have partnered with ACT Insurance to offer discounts to our vendors on policies.
Use the code: ACT show: jackalope5 | ACT Annual and Food Vendors: jackalope
(Art and craft vendors) ACT: https://app.actinsurance.com/events/7047
(Food vendors) FLIP: https://app.fliprogram.com/events/7048
Watch out for Scammers: There are some common scams going around targeting artists, stay up to date and don’t fall victim here: https://www.jackalopeartfair.com/blog/scams
Where to Stay: Traveling to the fair and need somewhere nearby to stay? There are numerous hotels in the Downtown Minneapolis area.
What to Eat: Food trucks will be onsite all weekend. A list of participating food trucks is coming soon. Downtown Minneapolis also has a plethora of dining options.
Vendor Map: A venue map with vendor locations and booth numbers will be available soon. We will have copies of the map available for guests at our information booth upon entry to the fair.
Official Vendor Listing: Our vendor listing will be announced once all participants are confirmed into the fair. You can view the official vendor listing for the fair at: WWW.JACKALOPEARTFAIR.COM/MPLSVENDORS
Additional Opportunities
Contribute to the Jackalope Boutique
At the fair, we often have many makers who create special "jackalope" themed items (aka items with Jackalopes on them!). We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.
One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number. If someone is interested in purchasing your item, we'll send them your way!
Jackalope Boutique items can be brought directly to us at the fair before 10:00am on Saturday. However, we'll need you to email us an image, along with the title and price of your item at least one week before the fair. Please email info to vendors@jackalopeartfair.com
Join Our Virtual Marketplace: Local Undercover
As a perk special for our juried artisans in this event, we are offering you a FREE YEAR membership to on our Local Undercover Virtual Marketplace.
Local Undercover was built admits the COVID pandemic, but we all know that online shopping is here to stay. Since you already know we’re a fan of your work, we want to offer you a home to sell your work on our virtual marketplace as well as in person at our next event. Expand your audience to our fans from across the country, and join our online community.
How does it work? There is no listing fee for your shop. We take a 15% commission of sales (this includes credit card processing fees and we take care of sales tax too = less headaches for you to deal with).
Have a question that isn't addressed here? Email us! Call us!
Email: vendors@jackalopeartfair.com
Phone: 323-989-2278