Jackalope Arvada: Food Truck Acceptance
Welcome to Jackalope!
We are excited to be back in Olde Town Arvada for our 2025 fair. The event will take place on Saturday, October 4th and Sunday, October 5th from 10am-5pm each day.
The event will take place in Olde Town Square, along Olde Wadsworth, 57th Ave, and Grandview. With Food Trucks stationed on 57th Ave.
Please review the below acceptance kit, all registration steps are due by Sunday, July 27th.
Food Service Contract
Event Location: Olde Town Arvada (5700 Olde Wadsworth Blvd)
By signing below I acknowledge that in exchange for a Food Truck/Booth Space at the Jackalope Art & Craft Fair, I will provide a $100 booth deposit and 10% of my sales from the overall weekend. I do acknowledge that my $100 booth deposit WILL count towards my overall 10% due. The remaining 10% will be due following the close of the Fair on Sunday, October 5th and can be paid via cash or check made payable to Jackalope Arts, LLC.
Making Your Deposit Payment
This $100 deposit is required for all food trucks/ food booths in order to participate. It will count towards the total 10% of sales due at the close of the fair.
Please pay above by credit card. After adding to your cart, you will need to check out before your payment is complete, your cart will show in the upper right corner of your screen.
Or, If you'd prefer to send us a check, you can send to:
Jackalope Arts
3807 Lesser Drive
Newbury Park CA 91320
Health Department Info
All food vendors must either have a current State of Colorado Issued Mobile Unit License or a Jefferson County Temporary Food Vendor License prior to the event (City of Denver specific license is not accepted). Please email to us no later than September 2nd with either your CO Mobile License or temporary application.
Taxes and Licensing
State of Colorado Tax Information:
After the show is over, here is a copy of the tax return form for you to complete:
City of Arvada Tax Event Application:
Please fill out a special event application (below) and return form upon completion of the event by mailing it to the City of Arvada (8101 Ralston Road) with any sales tax collected. You can also do this online by reaching out to: Sue Yang at: syang@arvada.org
Artisan Contract
THIS AGREEMENT, dated July 22, 2025 is between Jackalope Arts, LLC (“Jackalope Arts”) and the signatory at the end of this agreement (“Artisan”)
1. Artisan will be participating in the Jackalope Indie Artisan Fair on October 4th - 5th, 2024. This agreement must be signed by the participating Artisan and submitted to Jackalope Arts.
2. Terms: This agreement will be effective for the Event in which the Artisan participates. This agreement may be terminated by Jackalope Arts with or without cause immediately upon notice to Artisan.
3. Artisan and its employees, personnel, and agents agree to be bound by the terms of this agreement and all Event rules, regulations, and directives.
4. Safety: Artisan will act with the highest regard for the safety of the attendees and other participants of the Event, and will adhere to all laws, policies, rules, and regulations applicable to the goods and/or activities of Artisan.
5. Permits and Licensing: All vendors must have a temporary or permanent retailer's license for the state of Colorado by the time you vend with us. In addition, all vendors must fill out a special event application for the City of Arvada and return form upon completion of the event with any sales tax collected.
6. Any retail operation that stores, prepares, packages or provides food for sale for human consumption to consumers directly or through a delivery service is subject to rules designated by the Department of Environmental Health’s Rules Governing Food Establishments. Cottage food vendors must be compliant with Colorado Cottage Foods Act regulations.
7. If Artisan sells food and/or non alcoholic beverages at the Event, the following terms apply: Jackalope Arts reserves the right to review and approve Artisan’s proposed menu, and only the approved items will be allowed at the Event. Jackalope Arts will also need a copy of the Food Artisan's Certificate of Insurance.
8. Liability: Jackalope Arts will not be responsible for any loss or damage to Artisan's property, injury to, or death of the Artisan (or its agents, employees, and/or personnel), or Artisan sales. Artisan expressly assumes all risks of loss, damage, liability, injury, or destruction resulting from any cause whatsoever, including but not limited to acts or omissions by Artisan, and hereby releases and waives any claims against Jackalope Arts related to such loss, damage, liability, injury, and/or destruction.
9. Insurance: Artisan represents that it has, or will have at the time of the Event, appropriate insurance to cover liability for the types of activities Artisan will conduct at the Event, Artisan covenants to be fully responsible for any of its liabilities, actions, or omissions, and will indemnify, defend, and hold Jackalope Arts (and its officers, employees, agents, vendors, affiliates, and representatives) harmless against any claims related to Artisan’s liabilities, actions, or omissions.
10. Cancellations: The Event will proceed regardless of weather. If there is a cancellation: (a) by Jackalope Arts: If a cancellation of the Event by Jackalope Arts is necessary due to unforeseen circumstances, acts of a third party, or other circumstances which (in Jackalope Arts judgement) may compromise the safety of Event participants, then Jackalope Arts will do its best to reschedule the Event and there will be no refunds to the participant. (b) By Artisan. If Artisan cancels within 3 weeks of the event, no refund will be processed.
11. Artisan may not assign this Agreement to any third party, or delegate any of its obligations without the written consent of Jackalope Arts. Only the accepted Artisans are able to sell or distribute their items and/or conduct activities at the Event. The vendor list, map, and booth assignments are subject to change without notice. Jackalope Arts does not guarantee any level of attendance at the Event and there will be no refunds, under any circumstances, after the Event is over.
12. Change in Terms: The terms of this agreement may be changed by Jackalope Arts and notice of such changes will be sent to you in writing. You agree to accept notices via email, sent to the address on your Artisan application. Jackalope reserves the right to decline, prohibit, or expel any Artisan exhibit, or prevent any activity, displays, product or conduct, which (In Jackalope Arts sole judgement) is out of keeping with the character of the Event or endangers the venue, any attendee or other Artisans.
13. Artisan and its agents, employees, personnel, and or independent contractors who participate in the Event agree to be bound to the agreement. The terms of the agreement, including any waivers, defaults to the benefit of Jackalope Arts and its affiliates and Event co-producers and sponsors.
14. Independent Contractors: The relationship of Artisan to Jackalope Arts is that of an independent contractor, and nothing contained in this agreement will be construed as creating a partnership, joint venture, employment relationship, agency, or other relationship between the parties, or to make Jackalope Arts liable for the debts or obligations of Artisan.
15. The validity, interpretation, construction, and enforcement of the agreement will be governed and controlled by the laws of the State of Colorado, without regard to its rules with respect to choice of law. Any dispute arising out of or related to this agreement must be brought in federal or state court in Denver and the parties here by consent to the exclusive jurisdiction and the venue if such forum.
16. This agreement, and any rules and regulations provided to Artisan by Jackalope Arts will contain the entire Agreement and understanding between the parties hereto with respect to participation in the Event. If any terms is contrary to law then that term will be severed and the remainder of the agreement will remain in force.
17. If a Fee is due from Artisan, then the following terms apply: The fee payable by Artisan to Jackalope Arts for participation in the Event is due at the time of acceptance, or as outlined in the invoice submitted to Artisan prior to the Event.
18. Artisan agrees that his/her name, image, and images of work may be used for publicity of the Event. This includes online features, social media, and any other printable materials.
19. Artisan will have his/her space set up and fully staffed for customers for the entire duration of the Event and may not dismantle or close display until the official closing time. Artisans must remain open during Event hours. If Artisan closes their display prior to event closing or without the express permission from the Jackalope Arts Staff, Artisan will not be allowed to return to a future Jackalope Arts Event.
Promoting the Fair
Keep up with Jackalope by following us on our BLOG, FACEBOOK, INSTAGRAM, TWITTER, and PINTEREST accounts. Please use the hashtag #jackalopeartfair and #jackalopearvada for any Jackalope related posts.
If you are a Facebook user, please invite your fans, friends, and family to our OFFICIAL FACEBOOK EVENT.
FAQs
Fair Details: The Jackalope Indie Artisan Fair is an all ages outdoor event with free entry. General attendee information can be found here: HTTP://WWW.JACKALOPEARTFAIR.COM/DENVER
Load In & Out: Food trucks will load in one hour before the start of the fair both days of the event.
Overnight: Please do not leave your truck onsite between event days.
Parking: We recommend the RTD/Olde Town Hub parking garage
Set up Details:
Electricity is NOT available, please bring battery powered options for your booth for Friday evening. One light will be provided to each artisan booth at check in.
Participating vendors MUST remain set up for the entire duration of the fair.
Our fair is OUTDOORS and is rain or shine- come prepared.
Watch out for Scammers: There are some common scams going around targeting artists, stay up to date and don’t fall victim here: https://www.jackalopeartfair.com/blog/scams
Where to Stay: Traveling to the fair and need somewhere nearby to stay? Check out these option:
Hilton Garden Inn Arvada: 5455 Olde Wadsworth Blvd, Arvada, CO 80002
Holiday Inn Express & Suites Wheat Ridge-Denver West: 10101 W 48th Ave, Wheat Ridge, CO 80033
Vendor Map: A venue map with vendor locations and booth numbers will be available soon.
Official Vendor Listing: Our vendor listing will be announced once all participants are confirmed into the fair. You can view the official vendor listing for the fair at: WWW.JACKALOPEARTFAIR.COM/DENVERVENDORS