Arvada Vendor Logistics
Welcome to the Jackalope Vendor Logistics for our upcoming fair in Olde Town Arvada. Everything you need for the fair is listed below.
Please SAVE the LINK to this page so you can re-visit it as the fair nears.
You can always reach us with questions:
Email: vendors@jackalopeartfair.com
Phone: 323-989-2278
When you arrive, please CHECK IN with us (see below load in map for location). We'll be able to show you to your booth space from here and give you important fair reminders.
Venue Layout & Map
Click the below button for booth number & vendor map, organized alphabetically by company name.
Please note, the booth number column is to the right of your company name. This map is not to scale.
Load In & Out
Food Trucks: Please arrive one hour prior from the start of the show; 9am Saturday & Sunday.
Load in for all booths will begin at 6am on Saturday, October 5th. The fair starts promptly at 10am. Please note you CAN’T come setup your items on Friday!
Once you arrive please check in with us at the information booth, corner of 57th and Olde Wadsworth (white star on below map).
Using the below map you can identify which loading zone is closest to your booth location. There are both alley and street loading zones available. Once you unload please move your vehicle to permanent parking at the RTD/Olde Town Hub (see below for further details). Load in options are as follows:
57th Ave Artists ONLY: Can drive in from Yukon/57th heading East. Please note this street will open back up after the event, tents and equipment must be pushed to the back. You can drive in to pack up any items overnight, and back in Sunday morning.
The Alleyway that runs behind the Army Navy Surplus Store and Arvada Tavern. As well as the alley on the other side of 57th that runs in-between the Credit Union and church.
The Alleyway that runs behind the Arvada Library, behind Olde Town Square.
Marked parking spaces in the Community Banks of Colorado Lot (@Grandview & Olde Wads by tracks)
Street Loading Zones that run along Grant Place (pay attention to street signs to make sure you are in the right place).
Notice there are more of you than spaces, so please be swift and once you unload move your vehicle to vendor parking right away BEFORE booth setup.
Vendor Parking:
Unload your vehicle FIRST then setup AFTER you move your vehicle to permanent parking.
You can park in the RTD/Olde Town Hub located at: 5575 Vance St
Please display a vendor parking pass on your dashboard in order to avoid tickets- please write your booth number.
Overnight?
You may leave your tent and display materials up overnight between event days, but we suggest you pack up merchandise. 57th Ave Artists ONLY: this street will open back up after the event, tents and equipment must be pushed to the back. You can drive in to pack up any items overnight, and back in Sunday morning.
There will be security overnight, but we do NOT recommend you leave valuable or small items, also in case of inclement weather. Insurance is a great idea as well to protect your personal property.
Sunday Load Out
Pack up your items FIRST before you bring your vehicle to the loading zone. Same loading zones apply for load out.
Please do not leave any trash or empty boxes behind- leave the space how you found it. We will have a dumpster located on the corner of Grandview & Olde Wadsworth Blvd in the parking lot of the Community Banks of Colorado.
DO NOT PACK UP UNTIL THE EVENT ENDS (5pm SAT & SUN). EVERYONE MUST REMAIN SETUP THE ENTIRE TIME, ANYONE WHO PACKS UP EARLY WILL NOT BE INVITED BACK.
Share additional ATTENDEE INFO with your guests!
Booth Requirements
WEIGHTS: Weights are REQUIRED for your tent, no staking allowed- you will be on concrete. We will be going around to make sure your tent has the required weights.
TENTS / CANOPIES: Tents are required for all 10x10 spaces. If you are in an independent 6x6 booth space, please consider a smaller canopy, umbrella or another form of protection if you prefer overhead covering. Please note no equipment is provided.
Event Rentals: We will not be offering event rentals for this event. However if you are in need of a tent, table or chair rentals we recommend the following:
Permits & Licensing
The below information will help you to apply for and pay your taxes to both the State of Colorado and City of Arvada. We’ll need a copy of your COLORADO SPECIAL EVENT LICENSE NUMBER by September 20th, so please send that to us when you’ve obtained it using the form below if you did not send it to us already:
State of Colorado Tax Information:
Anyone and everyone making retail sales at one or more special sales events must obtain a special event license. A special sales event is an event where retail sales are made by more than three sellers at a location other than their normal business location(s) and that occurs no more than three times in any calendar year. It is unlawful for any person to engage in the business of selling at retail without first having obtained a license. Anyone who sells retail in Colorado without obtaining a sales tax license commits a class 3 misdemeanor and may also be subject to civil penalty of $50 per day to a maximum penalty of $1,000.
Special event license requirements apply to sellers participating in the event regardless of whether such sellers have been issued a standard retail sales tax license for their regular business location. Special event licenses apply only to retail sales made at the special sales event by the seller to whom the license is issued. The license does not apply to sales made at the seller's regular business location or at any other location. The special event license and special event sales tax return ensures the proper tax is paid to the city, counties and special districts in which the event is held.
Therefore, vendors must file a DR0098 Special Event Retail Sales Tax Return for every event they attend. If a taxpayer does not file, a non-filer estimated return will be assessed on the account.
Show promoters are required to submit a list of vendors for their shows for audit.
Questions about this? Contact:
Colorado Department of Revenue, Jamie Nicolelli, Special Event Coordinator/Tax Compliance Agent
Desk - 303-866-5643 / Email: dor_specialevents@state.co.us
Office Hours: Mon-Thurs 6 a.m. - 3:30 p.m. MST / Friday 6: a.m. - 10 a.m.
And for after the show is over, here is a copy of the tax return form for you to complete:
City of Arvada Sales Tax:
Please fill out a special event application (below) and return form upon completion of the event and mail it to the City of Arvada (8101 Ralston Road) with any sales tax collected.
Food Vendors:
If you are prepackaged you must either comply with the Department of Environmental Health’s Rules Governing Food Establishments or with the Colorado Cottage Foods Act.
Food Trucks must provide a copy of their license to attend the event. Please note that Denver County licenses are not accepted. Please send to us by September 20th.
FLIP Insurance Policies covering food businesses: FLIP Policies start at $299. Free and unlimited additional insures. Enrollment link: https://www.fliprogram.com/events/2688
Coupon Code: jackalope
Promotional Material
Various sizes of promotional graphics are downloadable:
If you are a Facebook user, please invite your followers to our OFFICIAL FACEBOOK EVENT.
Join our VENDOR FACEBOOK GROUP! Meet other artisans who are participating in the fair, get support, answers to your questions, and join the community.
Yelp Elite Promotional Opportunity
We are working with the local Yelp team to get some promo going. Leading up to the fair, a newsletter will go out to the Yelp Colorado Elite Community promoting the upcoming event. The first 50 Yelp Elite members to check in with us at the fair will receive a tote bag and postcard promoting any Jackalope Artisan who wishes to extend an incentive to the Yelp Elite. This could be a small discount, every purchase comes with a sticker etc....
You will be promoted in these promotions as well as on the postcard they receive when checking in with us at the event. Please email us if this is of interest to you!
Booth Display Tips
We have put together a slideshow on how you can create the perfect booth display for a successful fair experience. We explore the following:
Branding and Signage
Branding and Packaging
Booth Display Tips and Ideas for Building your own Booth
Half Booth Display Ideas
Need some smaller booth space ideas? Check out our blog on how to best setup a small booth space for some tips and tricks when working tiny!
Want additional help? Check out some of our VENDOR TIPS on our blog, including how to plan your craft fair inventory, and how to turn lookers into buyers!
And check out some of our top booth supply suggestions:
FAQ
Venue Address:
You can direct people to 5726 Olde Wadsworth Blvd, Arvada CO 80002 (Olde Town Square)
Is the event dog friendly?
Leashed pets are welcome.
Is electricity available?
There is no electricity available onsite. Please bring any power you will need.
Does Olde Town have wifi?
There is not city wide wifi, we recommend you get a hot spot.
Do you require Insurance?
We do not require a copy of your insurance, but we recommend you get it. As it states in our contract, we will not be responsible for any loss or damage of Artisans property, injury to, or death of the Artisan, or Artisan Sales. We have partnered with ACT Insurance to offer discounts to our vendors on their policies. See below for details.
ACT policies cover artists, crafters, and tradesmen.
Show Policies start at $49 for 3 days of coverage and can go up to 90 days of coverage / Annual Policies start at $279. Free and unlimited additional insureds. Enrollment link: https://app.actinsurance.com/events/2693
Annual Policy Coupon Code: jackalope | Show Policy Coupon Code: jackalope5
FLIP Policies cover food businesses.
FLIP Policies start at $299. Free and unlimited additional insureds.
Enrollment link: https://www.fliprogram.com/events/2688
Coupon Code: jackalope
Where can I stay close by?
Traveling to the fair and need somewhere nearby to stay? Check out these options closest to the event:
Hilton Garden Inn Arvada: 5455 Olde Wadsworth Blvd, Arvada, CO 80002
Holiday Inn Express & Suites Wheat Ridge-Denver West: 10101 W 48th Ave, Wheat Ridge, CO 80033
Keep A Lookout For Scammers
There are some common scams going around targeting artists, stay up to date and don’t fall victim here: https://www.jackalopeartfair.com/blog/scams
Additional Opportunities & Promotions
Contribute to the Jackalope Boutique
At the fair, we often have many makers who create special "jackalope" themed items (aka, items with Jackalope's on them!). We love highlighting these awesome creations and would like to feature them all together in our own "jackalope themed" booth at the front of the fair.
One of each jackalope themed item will be on display and labeled with the artist name, price, and booth number. If someone is interested in purchasing your item, we'll send them your way! We won't actually sell your products, this is just a fun way to give you some extra promotion and to spread some jackalope love.
Jackalope Boutique items can be brought directly to us at the fair, however if you send us a photo and information earlier we will share it on social media!
Mass Social Media Posts
Let’s flood social media together! We will be doing a social media takeover leading up to the fair! How this will work is that on the same day, we will all post about the fair and use this graphic.
Please use our fair hashtag #jackalopearvada and mark your calendars for Tuesday, October 1st.
Need some caption inspiration?!
Join me at #jackalopearvada in Olde Town Arvada this weekend where you will find me and 120+ other handmade artisans.
🌏WHERE: Olde Town Arvada (Olde Town Square + Surrounding Streets)
📅WHEN: October 5th & 6th from 10am to 5pm.
🎨WHAT: Shop 120+ local handmade artisans. Free admission! Family friendly.
Jackalope Gift Cards
If you receive a gift card that looks like this, please accept as a form of payment. We will be handing these out to contest winners, staff etc. so you may get one!
You can come up to the info booth at any time during the fair to be reimbursed.